Tenancy Management System (TMS)

Tenancy Management System (TMS)

    Tenancy Management System (TMS) is designed specifically for the companies who’s managing tenancy occupancies for condominiums, shopping complexes, office blocks, modern dry and wet market and etc. The greatest strength of this software is its ability to manage large number of properties units where off-the-shelf accounting software are unable to achieve. Tracks of availability and occupancy status in detail and summary.

This software is in existence since 1994 and has gone through 6th major upgrades. Advelsoft Tenancy Management System consists of 5 modules: Tenancy Management & Accounts Receivable, Accounts Payable, Cash Book, General Ledger and System Manager.

Featured With:

Auto Generation of Recurring Charges
One time setting up of the monthly/quarterly/periodically charges such as rental fee, A&P fee, air-cond fee & etc into the charges table. Generate function allow user to have ease of use for billing in batch.

Tenancy Agreement
Tracking of Tenancy Agreement signed, rental received, rate charged in three tiers, deposit received, tenure period of each tenancy signed and free rental allowed.

Advance Billing
Option to generate charges and billing monthly/quarterly/periodically. The system will handle the due date automatically. Furthermore, the revenue can be recognized base on due date or invoice date.

Normally uses on insurance premium and quit rent where a lump sum amount need to be apportioned to each individual unit.

Definable charges
3 different methods of charges can be defined for different billing types.

Flat rate
Normally used on rental, where a fixed amount is billed in monthly or periodically basis.

Tenanted units can be billed based on build-up area, this method normally used for complexes and/or office lots billing.

Unit Price
This billing method is for utilities bills such as water, electricity, gas and sewerage charge where the consumptions are varied in every month.

Exception Charges
Some property units might have different rates than other property units that need to handle separately. This can be easily handled by the Exception Charges function. Typical usage of this function is on rental. For example, the tenant requested for 3 months discount on rental.

Car Park & Sticker Management
Car park allocation and car sticker issuance, renewals and lost sticker management.

Work Order Management
Track of tenant’s complaints. Simplify work done and action taken against each complain.

Generate Overdue Interest and Waiver
Generate overdue and late payment interest for overdue accounts. Waiver of interest charge will be applied when necessary.

User Definable Reports, Letters and Mail Merge
Allow user to create unlimited reports or letters. The reports and/or letters that are created by user then can be generated to all tenants by using the mail merge function.

Utility Billing and Data Collection Device
Tracks 3 types of utilities: Water, Electricity and Gas usages. Hand-held data collector device can be used and compatible with this software.

Combine Billing for Tenant
Unique features has been added to generate combined billing for tenant that for those are occupied more than one unit in the same premises. This is to ease and to strengthen the fees collection.

Access Card Management
Issuance of access cards for the tenants, manage renewals, lost cards and bill to tenants accordingly.

Comprehensive Analysis and Management
reports on billing, collection and outstanding Contain extensive reports for accounting and management usages. Such as Ageing, Billing, Collection and Outstanding Analysis, Building Occupancy, Monthly Balance analysis and etc. User allow to create own statistic or analysis reports.

Full Integration to Financial Accounting Modules
Integrates with other financial modules, such as Cash Book, Accounts Payable and General Ledger System and System Manager





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